Create ready to post captions inside your Airtable content plan without typing. Ideal for marketing teams and content managers who draft ideas in Airtable and want fast, on brand copy.

A new Airtable record starts the run. The system waits one minute so the brief can be finished. It then reads the record and pulls background notes from a reference table. An AI agent powered by OpenAI uses the Briefing and the stored audience and tone notes to write a caption. Short term memory is tied to the record id, so the agent keeps context within that item. The text is formatted and saved back into the same record in a caption field. Flags can mark items not posted or ads, which helps planning.

You need an Airtable base with fields created_at, Briefing, and SoMe_Text_KI, plus an OpenAI API key. Expect caption time to drop from about 15 minutes to around 1 minute per post and the tone to be more consistent across the calendar. This setup fits teams that plan posts in batches and want copy that follows brand rules. Map the trigger to the right base and table, confirm field names, and review the prompt so the AI follows your style guide.

• New record trigger in Airtable checks the created_at field every minute
• Built in one minute wait gives authors time to finish the brief
• Reads the record by id and fetches background data from a reference Airtable table
• OpenAI Chat Model generates captions using the Briefing and stored context
• Window buffer memory ties context to the record id for stable output
• Formats the AI result into a clean field ready for saving
• Updates the same Airtable record and can set planning flags for posting and ads

• Reduce manual writing from 15 minutes to about 1 minute per caption
• Automate up to 80 percent of repetitive copy work for social posts
• Improve brand consistency by using stored audience and tone notes
• Cut copy and paste errors between tables by roughly 90 percent
• Connect Airtable and OpenAI so teams work in one place

1. Import the template into n8n: Create a new workflow in n8n, click the three dots menu, select 'Import from File', then choose the downloaded JSON file
2. You'll need accounts with Airtable and OpenAI. See the Tools Required section above for links to create accounts with these services.
3. In Airtable, prepare the base and table for your editorial plan. Add fields named created_at, Briefing, and SoMe_Text_KI. Optional fields Posten and Werbeanzeige can be checkboxes for planning.
4. In the n8n credentials manager, create an Airtable Token API credential. In your Airtable account, create a personal access token with read and write access to the target base. Paste the token into n8n and give the credential a clear name.
5. Open the Airtable Trigger node in n8n. Select your Airtable credential, choose the base and the editorial plan table, set the trigger field to created_at, and keep the poll time at every minute.
6. Open the Get Airtable Record Data node. Use the same Airtable credential, select the editorial plan base and table, and keep the record id expression so it reads the id from the trigger.
7. Open the Background Info tool node. Select the Airtable credential, choose the base and the reference table that holds audience, tone, or product notes. This lets the AI read extra context.
8. Create an OpenAI credential in n8n. In your OpenAI account, create an API key on the API keys page. In n8n, click Create new credential for OpenAI, paste the key, and save. In the OpenAI Chat Model node, select this credential and keep the model as gpt 4o.
9. Open the AI Agent node. Keep the prompt input set to the Briefing field from the record. Attach the OpenAI model, the window memory, and the Airtable tool. Make sure the memory session key uses the record id.
10. Open the Format Fields node and confirm it maps the AI output text into a field named SoMe Text.
11. Open the Post Caption into Airtable Record node. Map the record id from the Get Airtable Record Data node and map SoMe_Text_KI to the SoMe Text value. Leave planning flags as you need.
12. Save the workflow and set it to active. If captions are not created, check field names, Airtable token scopes, and confirm the Briefing field has content before the trigger runs.