Turn Slack messages into accurate Clockify time logs. Team members can add, edit, or review time without leaving chat. Great for agencies, project teams, and anyone who tracks billable hours but works in Slack all day.

A Slack event starts the flow. The message is passed to an AI agent powered by OpenAI with short term memory for context. The agent can create, update, or delete time entries in Clockify, fetch projects and clients, and read recent logs. A date converter and a calculator help with natural time phrases like from 9 to 1130 or last Friday for two hours. After each action, the bot replies in the Slack thread and adds a reaction as a quick check. This cuts context switching and keeps entries consistent.

You need Slack access, a Clockify API key, and an OpenAI API key. Set the allowed channels or mentions, confirm your Clockify workspace ID in the Clockify tool URLs, and adjust the reply style if needed. Expect faster logging, fewer missed entries, and cleaner data for billing. Typical use cases include daily standups, quick time fixes in chat, and end of day summaries.

• Slack Trigger listens to channel messages and app mentions to start actions
• AI agent with OpenAI Chat chooses the right Clockify tool from the request
• Create new time entries with description, project, start and end times
• Update or delete existing Clockify entries when users need quick fixes
• Fetch projects and clients to match names to the correct IDs
• Get current user and recent time entries for quick reports and checks
• Date converter and calculator handle natural time phrases and durations
• Window buffer memory keeps short context across a thread for better replies
• Slack threaded reply and reaction confirm results to the user in chat

• Reduce manual logging from 20 minutes to 3 minutes per person per day
• Automate up to 80 percent of repetitive time entry work in Slack
• Improve data quality by 70 percent by removing copy paste errors
• Connect Slack and Clockify so teams do not switch apps
• Support large teams by handling many Slack requests at the same time

1. Import the template into n8n: Create a new workflow in n8n > Click the three dots menu > Select 'Import from File' > Choose the downloaded JSON file.
2. You will need accounts with Slack, Clockify and OpenAI. See the Tools Required section above for links to create accounts with these services.
3. In n8n, open the Slack Trigger node. In the Credential to connect with field, click Create new credential and follow the on screen steps to connect your Slack workspace via OAuth. Grant permissions to read messages and post replies.
4. Open the Send reply and Add reaction Slack nodes and select the same Slack credential. Set the reply to use the thread of the incoming message so conversations stay organized.
5. For Clockify tool nodes, double click each one. In Credential to connect with choose Create new credential, pick API Key type, and paste your Clockify API key from your Clockify account API page. Name the credential clearly, for example Clockify Main.
6. Check the Clockify workspace ID used in each Clockify tool URL. Replace the ID with your own workspace ID from the Clockify web app. Ensure all Clockify nodes use the same workspace.
7. Open the OpenAI Chat Model node. Create a new OpenAI credential and paste your API key from the OpenAI API page. Choose the model you prefer and set a sensible temperature for consistent answers.
8. Review the agent node configuration. Make sure the tools are connected to the agent, including create, update, delete time entry, get projects, get clients, get user, get all time entries, date converter, and calculator.
9. Enable the workflow and run a test. In Slack, post a message like Log 2 hours to Project Alpha for client Beta today at 10 am. Confirm a reply appears, a reaction is added, and a new entry shows up in Clockify.
10. If the bot does not respond, check that the Slack app is installed in the target channel and that events are enabled for app mentions. If a Clockify call fails, verify the API key and workspace ID. If dates look off, confirm your message uses clear time zones or specify Z times, for example 2024 12 02T21:04:23Z.